Organizations Facing Large Rekey Projects

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By Ryan Kaullen, Field Services Manager at Kenton Brothers

Large Rekey ProjectsIn a company or organization, it’s up to the organizational leaders to make sure that their people, property and possessions are kept safe and secure. Part of the strategy relies on the keying method used in the building(s). Kenton Brothers has been helping companies with large rekey projects since 1897.

So where does a company start when it comes to large rekey projects? What details are needed? How can they secure buildings and maintain control when handing out keys? Are there different levels of restricted cylinders to help secure the facility? All of these questions and more will be answered as we dive into large rekey projects.

The Rekey Plan

Everything starts with a plan, and it should be a plan that has the end goal in mind. Part of a rekey plan is an evaluation of many things including who should have access, what type of keys should be issued to employees and which keys should not, how should the key system be structured, how do you mitigate liability if a key is lost, how can keys be organized and how do we track who we issued keys to? What level of restriction should you have on the keys and cylinders? Will existing door hardware work or does it need to be switched out?

Large Rekey ProjectsSetting up a master key system for one large facility, a campus environment with multiple buildings, or even a scenario where there are different buildings across the country can all be handled by setting up a master key system that allows for growth/expansion and the flexibility within that system to do so.

A site survey(s) should be done by the company hired for the large rekey project. (Hopefully, that would be our team at Kenton Brothers!) From there, several meetings should occur to discuss the set up of the master key system, discuss the level of security you want with the keys/cylinders and set expectations for the rekey itself.

Organization of the physical keys, cores and additional information can come in many forms, but the three most common we see are:

1) The customer purchases a key management software system. (We have a great recommendation if you are looking…) and manages it themselves
2) Kenton Brothers manages the key system through our software and we handle any change requests
3) The keying system is a factory-maintained system (which comes with its own advantages and disadvantages.)

Once the planning stages have been completed, you will move on to the next step of the process… waiting for parts.

The Waiting Game

Large Rekey ProjectsSo now that a master key system has been agreed upon, pricing approved, and materials are on order, what are the next steps? At this point, you will have chosen the path of how you will manage your key system; either internally or through a company such as Kenton Brothers. 80% of the effectiveness of the new keying system is in maintaining control of the keys!

One of the big things to prepare for is communication to the employees and staff who will be issued new keys. You will want to communicate that this is coming, when it’s happening, set up strict instructions on checking out keys, reporting lost keys and what to do if you find a key laying around.

From the start, it’s important that clear expectations are set because keys are such an integral part of your security plan. You will also be in weekly or bi-weekly contact with a Project Manager dedicated to your project for  planning, when the product will arrive, any last-minute questions, and any pre-install meetings before the installation begins.

The Install

The install itself will begin with a Project Manager (PM) introducing you to the technicians who will be working on the project. The PM makes sure that once on site, the techs have clear expectations of their daily goals, know the location of material being stored onsite (if applicable), and any other project related questions they might have. Then the work begins!

The PM is the point of contact for the project. They need to keep everyone up to date, share milestones that have been completed and work through punch list items as the project progresses. Once the project is complete, there will be a final walk through. When the project is deemed complete as compared to the scope of work, a warranty form should be completed and signed.

Once the project is finished, there will be several documents that need to be delivered by the PM for records. Those documents include the following: A fully completed warranty activation form, any maps/plans used during the project fully marked up to show how things were keyed or installed, keying records if requested, and any other documents deemed necessary for the project.

Recap

Large Rekey Projects can be stressful, take time and require a lot of planning. That said, the end result is worth it.

You now have complete key control over the building(s) that you oversee. You have taken a major step to protect the property, possessions, and people who work/live within the buildings, and you have a plan moving forward that is sustainable and mitigates liability.

If your organization is considering a rekey project and you don’t have a company you trust helping you, please give us a call. We’ve helped thousands of companies over the years with large rekey projects, allowing them to take back control of their security. Get back your peace of mind!

Key Control: Proper Ways of Securing Keys and Accountability

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By Ryan Kaullen, Field Services Manager at Kenton Brothers

Key ControlIn several of my blog posts, I have spoken about Key Control, setting up Master Keys systems, accountability of managing keys, and more. What I want to introduce today are the different ways to actually secure and track keys within your facility… physically and through software.

The first topic is how to physically secure keys at your facility.

There are several options out there, including standard key cabinets. There are also intelligent key cabinets such as the one pictured below. Here at Kenton Brothers, we sell and support both options and both options have a place within physical key security.

The most obvious pro for a standard key cabinet is the price. Standard boxes will have a lock, but will always require a paper trail of who has the keys. (The typical procedure is a clipboard managed by someone.)  Typically, companies require another employee to always be there when someone else accesses the box.

Intelligent key cabinets are expensive, but they provide an audit trail. Intelligent key cabinets only allow users who have a card and/or a code to get into the box. This provides another layer of security for key control. This enforces the goal of users having access to the right keys. Reports can be generated to see who has keys that are missing or who used what keys and when.

Every facility has different needs and different requirements. Kenton Brothers will help you choose the best option for physical key security.

Key Control Cabinet

The second topic is securing keys through software.

At Kenton Brothers, we utilize and sell a software program called SimpleK.

SimpleK allows the person administering keys for your company to be as high level or as granular as they want with the information to be captured. When a key is handed out, you can capture information like the following:

  • Name of the person receiving the key
  • The code of the key
  • What doors the keys can open
  • If they are supposed to return the key by a certain date
  • What hardware is on a given door
  • What department the key belongs to

SimpleK captures that data and much more.

If an employee leaves, you have an account of what keys they have. If they don’t return the keys, you know exactly what doors are exposed and the potential threat. You can use the software to track one facility, or if your company has multiple buildings, you can track other sites as well. At any given time you know who has what keys, when they were issued, what doors they’re supposed to be able to open, and what doors they’re not supposed to have access to. This concept is part of a master key plan detailed in a past blog post I wrote called, “What is a ‘Master Key System’ and why should I care?”

SimpleK Key Control Software

Securing Keys in Your Facility

Securing keys in your facility is something that should be at the forefront of the security plan when handing out keys. As mentioned above, you can do this in many ways. You always want to know what keys have been handed out, who has them, and if any of them are missing. The options I’ve outlined will allow you to bring stronger security to your facility and let your employees know that you’re taking key security seriously. This directly impacts their safety!

Let Kenton Brothers, a company with 125 years of experience providing locksmith services, help you decide what type of key security is right for your facility. Give us a call!

Kenton Brothers Lockpicking Contest: Beat The Punisher and win $1,000!

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By Ryan Kaullen, Field Services Manager at Kenton Brothers

The PunisherKenton Brothers has created a lockpicking challenge for 2022 called The Punisher!

Lockpicking goes back to when the very first lock was invented and at Kenton Brothers our locksmiths have been picking locks from the start to get our customers into their locked doors. So we decided to have a little fun and come up with a contest for anyone who wants to go through the gauntlet of lock picking that we call “The Punisher”.

The Rules

  • Have to pick a total of 15 locks in under 2 hours. Each lock on level 1 must be picked in 5 minutes or less. All locks on consecutive levels must be picked in under 10 minutes each. You can bank time if you pick a lock in under its required time… this time can be banked towards the next lock. If at any time you go over the time limit at any specific lock, your attempt is over.
  • Must use Kenton Brothers provided pick set.
  • Must be supervised and scheduled at the Kenton Brothers office located at 3401 E. Truman Rd Kansas City, MO 64127.
    Please call our main line at 816-842-3700 to provide name and contact info to schedule your attempt.
  • Must be done from 9am to 2pm Monday – Friday.
  • Each person is only allowed one (1) attempt.
  • Any person attempting can’t be a professional locksmith or a Kenton Brothers Employee.
  • The first person to successfully open all 15 locks under the contest time limit will be awarded $1,000.00.

We’ve been commercial locksmiths in the Kanas City community since 1897. And we are always looking for fun ways to engage with the community. This is a fun and friendly contest to show how hard it is to pick locks and provide a small insight to what Kenton Brothers does on a daily basis. Please give our office a shout today to schedule your time to give your best shot to The Punisher!

Skyrise Master Key Projects – Hundreds of Locks and Thousands of Keys

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By Ryan Kaullen, Field Services Manager at Kenton Brothers

Skyrise Master Key ProjectKenton Brothers is celebrating its 125th year of being a commercial locksmith located in Kansas City, MO. Over the years, we’ve rekeyed just about everything. One of the types of projects we really enjoy is bringing large scale buildings onto master key systems. We’ve talked about Master Key Systems previously. They provide a more secure method of key control.

Recently, Kenton Brothers rekeyed two large skyrise buildings.

Each building was over 15 floors tall, had historical sections, tenant spaces, resident loft spaces, company only spaces and general use spaces. The trick in these kinds of projects is creating a master key schedule that works for everyone involved. There are two dynamics involved… controlling access for the various use cases, and coordinating the physical project of rekeying at this scale.

Both buildings being rekeyed were built in 1939 and have been restored throughout the years to their current conditions. This type of rekey is especially fun for Kenton Brothers because we love being a part of the story of the historic buildings in Kansas City, Missouri that have been around as long (or close to as long) as our company. (We’re proud to have served the community here in Kansas City as commercial locksmiths for as long as we have!) We love working in old buildings like this because of the architecture and design of the buildings. We don’t get to work in those every day and they are beautiful.

Skyrise Master Key Project Skyrise Master Key Project Skyrise Master Key Project

There are a ton of coordination factors to contend with for these types of rekeying projects.

No matter the size of a rekeying project, we first need to create the master key system design and get it approved. Then, we have to schedule installation steps in a way that has the least impact on both commercial tenants and residents of the buildings. (They needed to be given sufficient time to prepare for the rekey.) And the historic sections in both buildings required extra time and planning as well. The most challenging parts of this project was coordination with tenants and having to be extremely careful with the historic doors in both buildings.

We physically had to remove hundreds of locks at each building and rekey them onsite. And we had to cut and stamp over 1,000 keys at each building!

Our main goal with projects like these is to improve the security for people who live and work in these buildings every single day. A master key system helps provide a great first layer of security. We provided quotes for both of these rekeying projects and finished them on time and on budget for our customer.

If your building is past due to be rekeyed, especially if it doesn’t have a master key system in place currently, let’s talk and we will help you secure your people, property, and possessions!

 

What is a “Master Key System” and why should I care?

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Master Key Systems

By Courtney Emra, Lead Customer Service/Sales Assistant and Ryan Kaullen, Field Services Manager at Kenton Brothers

A master key system is made up of a group of locks, and the keys that operate them. They’re related in a hierarchy with one key at the ‘top’, which will fit into many locks; and many keys at the ‘bottom’ which may only fit into one lock. The fewer master key levels, the more secure the system.

A master key system allows you to know which employees have physical access to which portions of your building(s) or secured areas. These systems are designed to prevent unauthorized duplication of keys. As part of a master key plan, you designate which employees have the administrative capability to request a duplicate key or rekeying.

Whether your business is large or small, a master key system is a great addition to an existing credential-based access control solution for protecting your people, property, and possessions.

Master Key System Process

The process of setting up a master key system involves a series of critical steps to make sure your company is secure.

First, Kenton Brothers will come out and do an evaluation of your facility. This will help determine if your existing door hardware will work with a master key system and how you currently secure the facility or room in question. Next, we go over the master key plan together. This allows us to understand the hierarchy of your staff and the appropriate access for each. This authorization list tells Kenton Brothers who can request a key to be made, report a key that is lost or stolen, request technician service, etc.

Finally, once this information is gathered, we present the new key plan as well as a map that is marked to show which keys go to which access points. From there, we order the necessary parts and products for installation and schedule an installation date.

Door Hardware Additions

A common question we hear is, “How do you tie restricted cylinders with adequate hardware to match securing my facility?” Kenton Brothers has options!

Grade-1 or Grade-2 hardware are the best options from the top manufacturers in the industry. Grade-1 not only is the top for commercial installations, but it also increases security from vandalism and heavy usage. (Like exterior doors with a higher traffic flow in and out.) Grade-2 meets light commercial and is more than enough for residential scenarios. (Like interior doors, such as storage closets, HR offices, and lower traffic flow areas.)

Master Key System Maintenance

Tri-FlowThe most critical thing to know when it comes to maintaining a master key system, is to never use WD-40 in the locking mechanism! There’s a specific graphite spray, called Tri-Flow, made for cleaning out master key locks. Kenton Brothers can come on site to take care of that with a maintenance program, or we can sell you cans of the appropriate spray if you want your facility staff to maintain the locks.

Ongoing maintenance of a master key system is important. It’s critical to keep your locks maintained at least annually, especially during the cold and salty winter months.

If you don’t currently have a master key system in place at your organization, we would love to help you set that up! Please contact us and we will have a conversation about your current situation and what it would take to implement a master key system in your office space or across multiple buildings.